About the Library Meeting Room Page

Meeting Room Policy and Guidelines

The Flint Public Library has two meeting rooms for use, free of charge, by non-commercial groups or organizations of a civic, cultural, and educational character. Maximum seating capacity in Room B-1 is 323 and Room 205 is 112.

No admittance fee may be charged, contributions solicited, or collections made.

No group may use the library as a permanent meeting place or mailing address. The meeting rooms may be requested for up to two (2) months in advance.

Religious meetings, partisan-political meetings, and social gatherings are prohibited.

Groups requiring multimedia equipment should supply their own equipment as needed.

RESERVING A ROOM

Requests should be made to the Director’s Office. Rooms are available only during the days and hours that the Library is open, and for purposes that will not interfere with other library services.

If the planned use is in keeping with the policies and guidelines as listed above, and if the time requested is available, confirmation will be sent by mail.

Demand for meeting room space is high, so reserve early. Library-sponsored programs and groups are given preference.

ROOM USE

Posted room capacity must be observed.

Meeting rooms will be set up in advance by library personnel. Feel free to rearrange the room as needed, but return furnishings to their original order and condition before leaving.

Board of Trustees of the Flint Public Library policy prohibiting alcohol consumption must be observed as well as smoking restrictions. Users are responsible for enforcing these regulations. The Board may deny use of meeting rooms if Board policy and Library regulations are not observed.

REFRESHMENTS

Since there are no kitchen facilities, food should be limited to light refreshments, such as coffee, cookies, and donuts. Users are responsible for removing debris from tables and floors.

PUBLICIZING YOUR PROGRAM

When using posters and other publicity, please avoid giving the impression that the program is sponsored or approved by the Flint Public Library.

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Meeting Room Page